Privacy Statement
Collection, use and retention of personal information
Proeon are committed to a policy of protecting the rights and privacy of individuals, including employees, clients and others in accordance with the General Data Protection regulation (GDPR) 2018.
The new regulatory environment set out in General Data Protection Regulations demands a higher level of transparency and accountability in how we manage and use personal data. There are also greater rights for individuals to understand and control how their data is used.
This Privacy Statement, together with any other documents, within our Business Management System sets out the basis on which we process personal information. Any personal information we hold is in support of our core business purpose e.g. The supply of control and safety systems for complex and critical applications.
The business activities of Proeon are supported by a Business Management System (BMS) that is certified to ISO 9001, 14001 & OHSAS 45001(latest amendments). This incorporates various compliance documents which help fulfill the statements below in accordance with Article 5 of the GDPR:
Personal data shall be processed fairly and lawfully and in a transparent manner
Personal data shall be obtained for specific, explicit and legitimate purposes and shall not be further processed n any manner incompatible with that purpose
Personal data shall be adequate, relevant and limited to what is necessary to the to the purpose for which they are processed
Personal data shall be accurate and, where necessary, kept up-to-date
Personal data processed for any purpose shall not be kept for longer than is necessary, and each individual will have the right to ask for their data to be deleted from our records in writing if there are no legal reasons requiring retention.
Appropriate technical and organisational measures shall be taken to process data in an appropriate manner to maintain security, to protect data we control, and implement policies and supporting documents to outline and communicate this. We will notify any data breach to the regulator (ICO) within 72 hours and to the data subject as soon as reasonably possible.
Keeping personal information accurate and access
Proeon are committed to ensuring that personal information is kept accurate and up-to-date, however, we can only make changes to personal information if you notify us and any inaccuracies or changes to personal information can be made by contacting us at datasecurity@proeon.co.uk . We will suitably identify the personal information and make the changes.
Security
Transmission of information via the internet is not always secure. We cannot guarantee the security of your data whilst being transmitted to our site; any transmission is at your own risk. However, once we have received your information, we will take appropriate security measures to prevent unauthorised access, improper use or disclosure, unauthorised modification or unlawful destruction or accidental loss of personal information once it is under our control.
Direct marketing
Should individuals or organisations no longer wish to receive marketing communications once opted-in, please contact us at: datasecurity@proeon.co.uk to modify preferences, or follow the Opt-out instructions contained in each marketing communication.
How we use cookies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
For any queries regarding this document please contact datasecurity@proeon.co.uk
